How To Start A Virtual Bookkeeping Business

how to start a virtual bookkeeping business

You should check with the local authorities to see if you need any licenses to make your bookkeeping business stay legally compliant. We have partnered with the most trusted insurers to help small business owners like you get the right coverage for your business. Virtual businesses sometimes forget about networking, but several online platforms help businesses to meet and grow virtually. Virtual bookkeeping firms can’t rely on physical files to track their to-do lists. If your team is in different locations, you won’t always be able to see what they’re working on, so a to-do list won’t cut it.

You can use accounting software to monitor your finances and generate reports that provide insights into your business performance. Key metrics include client retention, customer satisfaction, and project completion rates. Analyzing these metrics can help you identify areas to improve and growth opportunities.

Your accounting career options are broader than you think

To help ease the process, I’ll show you how I run my virtual bookkeeping service and explain what to look for in these services, so you can make the best decision possible. Listening to feedback from clients is essential to improving your bookkeeping services. Solicit feedback at the end of each project or engagement and use it to identify areas where you can improve. Additionally, consider conducting surveys or focus groups periodically to gauge customer satisfaction. Make sure to act on any feedback you receive promptly and professionally. With a solid understanding of your target audience, unique selling points, and brand identity, it’s time to launch your marketing campaigns.

how to start a virtual bookkeeping business

As such, the bookkeeping service industry has experienced steady growth. The size of the worldwide accounting services market is anticipated to increase by 11.4% from $587.94 billion in 2021 to $1,009.51 billion in 2026. Managing an office can be expensive, and while virtual accounting firms come with their own set of expenses, they differ from those accrued by physical offices. Save on overhead expenses by cutting costs like rent, utilities, paper, and other office supplies. If you’re considering becoming a bookkeeper, read our guide to learn how to start a bookkeeping business in 2023. We’ll cover everything from the legal side of registering a new business to pricing, marketing and more.

Required Licenses for Virtual Bookkeepers

You can easily post the offer on your website and social media accounts, something you can handle on your own without hiring marketing help. Small business owners don’t have a way to determine if you’re credible or not. Active podcast listeners are surging in the U.S., so nows a smart time to jump on board. A business email address that uses your company domain (, and your name gives your virtual bookkeeping company a polished look. One thing to consider is whether you want to work on a desktop or laptop.

Remember that your brand identity should be consistent across all marketing channels. To operate a bookkeeping business, having the qualifications and licenses is essential. This could include certification as a bookkeeper or accountant and any state or local permits required to operate a business from home. To get your business off the ground, you’ll need a plan for handling your estimated startup costs.

Build Your Team

Your premiums will vary depending on what type of services you offer and your projected revenue. Clients will value you considerably more if you know how to use accounting software. Software technologies simplify online bookkeeping, allowing you to work more effectively. The two essential tools in remote bookkeeping jobs are laptops and a steady internet connection. Keep in mind that you must be self-driven, organized, and have excellent time management skills.

  • They must offer flat rate pricing — a monthly fee in exchange for a well-defined set of deliverables.
  • Attending in-person or virtual workshops and seminars related to accounting may be helpful too.
  • You should be familiar with more than one software as some of your clients may have a preference in terms of the accounting software that they’d like you to use.
  • If you think this is something you want to do, you can easily learn how to become a virtual bookkeeper even if you have never done it before.
  • You could absolutely use your own Social Security Number and proceed as a sole proprietor, where you do not create a business entity.

However, they may be less likely to offer training or educational opportunities. Self-taught bookkeepers use a variety of courses, seminars, books, and other online resources to learn about bookkeeping and accounting. You can also learn how to use accounting how to start a virtual bookkeeping business software, like QuickBooks, which can teach you about the basics of bookkeeping as well as the technology used by many businesses. Starting a virtual bookkeeping business is a comprehensive endeavor that necessitates a deep understanding of various elements.

Choose a Business Name

A virtual bookkeeping business is one of the lowest-cost businesses in existence. And…it’s the #1 most profitable business according to Entrepreneur Magazine. In this guide, we’ll be covering everything you need to know about starting an online bookkeeping services company and more. Copilot packages all of its features into a streamlined, custom-brand-able experience so that clients feel secure using your client portal. Picking client management software like Copilot keeps your tech stack uncomplicated by hosting most of your needed software under one umbrella.

  • My observations of my college classmates back up my theory, and I think you’ll just know if you’re cut out for bookkeeping or accounting.
  • WordPress is the most common recommendation for new bloggers, but that platform is more complicated to learn.
  • This can increase to $60,000+ if you stick with it long enough to get more clients.
  • Here’s the beauty of being a remote bookkeeper; you can also work with almost any type of small business you want.
  • Once you’ve formed your entity, you must apply for an employee identification number (EIN) with the Internal Revenue Service (IRS).
  • Your goal is to make them feel secure with leaving their most valuable company information in your hands.
  • Bookkeeping lays the groundwork for many accounting processes, so you can use your experience and knowledge as a stepping stone to becoming an accountant.

You need to find a balance and set boundaries between work and home life. Now that you understand how to become a bookkeeper, you are ready to get started on your new path. Whether you are already in the bookkeeping field or just starting out, this guide can help you determine your next steps. Learn about bookkeeping, typical responsibilities, how to become a bookkeeper, and remote bookkeeping opportunities with Intuit’s QuickBooks Live in the U.S. There’s a good chance you’ll need to create PDF documents to share with clients. There are free options, but I like the ease of use Adobe Acrobat provides.

Making sure your home workspaces are efficient is vital to creating a positive remote experience. Building a tech stack that best fits your company’s needs and supports hardware and equipment needs is essential to facilitating happy employees. Once you start getting good results for a client, ask for a review and—this is key—make it easy for them. Make the ask in writing and include a link directly to the review page on whatever platform you’re targeting.

how to start a virtual bookkeeping business

Don’t save important documents to your computer’s hard drive, because it will crash or die one day. Instead, upload the documents to a cloud-based document storage system like Google Drive or Dropbox. This assumes your error was an accident, so don’t plan on a liability insurance policy protecting you from intentional errors. Don’t even think about it, no matter how tempting or easy it may seem. As soon as your business bank account is set up, use it EXCLUSIVELY for business expenses.

Essential Regulations for Virtual Bookkeepers

Also, consider joining a bookkeeping group or association that offers information and support from peers in the industry. Online communities, such as groups on Facebook and LinkedIn, can be helpful outlets for bouncing ideas and asking questions. According to, in the United States, a bookkeeper’s annual salary ranges between $36,000 and $55.000, with the national salary average of about $42,000. That’s a great income for a position that allows you to be your own boss, live anywhere, and work on a schedule that fits your lifestyle. Access all Xero features for 30 days, then decide which plan best suits your business.

  • While both you and the client may choose to keep hard copies, you need a way to share them online.
  • Unless they are a certified public accountant (CPA), bookkeepers should not prepare tax returns or sign the returns as a paid preparer.
  • Create a business entity that separates your business from your personal finances and liability.
  • When people talk about virtual bookkeeping, they are usually referring to online bookkeeping services.

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